ADMINISTRATIVE MANAGER – FLUENT IN FRENCH

Founded in 2001 by Marie Moignot and Xavier De Wil, and joined in 2012 by Laurent Liefooghe as Artistic Director, MDW Architecture now has around twenty collaborators. Driven from the beginning by the desire to “take care of people through our architecture,” the MDW House is organized into small groups with complementary experience and skills. Like a workshop, we gather around objects, models, and drawings to design through making.

THE ROLE

You will be part of the Business Support team, a group of experts who assist the architects with all related tasks, enabling project teams to produce architecture with complete peace of mind. The values guiding our work are team spirit, integrity, efficiency, availability, and creativity. This team is composed of a People/Office Manager, a Communication Manager, and an Accountant.
This position is available immediately — 4 days per week — under either freelance or employee status.

YOUR MISSIONS

− Drafting and follow-up of quotes and proposals
− Administrative follow-up of architectural projects
− Issuing invoices
− Monitoring and recovering outstanding payment
− Drafting “sensitive” correspondence
− Managing administrative disputes and relationships with legal advisors and insurers
− Managing the relationship with the IT service provider and following up on technical incidents
− Implementing and updating internal administrative processes and tracking tools

YOUR PROFILE

− Bachelor’s degree in office management or business administration
− Full mastery of the administrative cycle: quotes, proposals, invoicing, follow-up
− Rigorous and autonomous administrative project management
− Solid experience in debt recovery and credit management
− Strong diplomacy and ease in drafting sensitive letters and formal communications
− Experience working with legal advisors and understanding contractual issues
− Good knowledge of interactions with insurers and handling related files
− Good knowledge of IT tools: hardware and software
− Strong organisational skills and ability to implement or optimise internal processes
− Positive mindset, proactivity with a smile, and strong team spirit, fostering smooth and cohesive collaboration
− Fluent in French, English and Dutch are an asset
− An affinity for architecture is an advantage

WHAT WE OFFER

− A vibrant social life at the agency: outings, lectures, events
− In-house training with internal and external speakers
− An elegant Art Deco workspace with a rich history as a former fashion house, making it a truly creative, motivating and enjoyable place to work
− An internationally renowned architectural firm
− An experienced, intergenerational, international, and dynamic team
− A friendly and high-quality working environment
− Ideally located near Mérode and Montgomery, accessible by public transport & with bicycle parking

EXCITED TO BECOME OUR NEXT TEAM MEMBER? JOIN US!

Please send your CV and any additional information relevant to your application to: recruitment@mdwarchitecture.be.
Documents must be in PDF format and must not exceed 5 MB in total.
Please indicate “Administrative Manager” in the subject line of your application.
Only shortlisted candidates will be contacted and invited for an interview.

annonce postée le 17 mars 2026